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WEDDING TERMS & CONDITIONS
Please note our booking conditions when planning your special day:
Accounts: A provisional booking may be held for FOURTEEN DAYS, after which this booking will be released failing written confirmation and deposit payment. Our standard deposit is £5.00 per person or a minimum amount of £500, which is non-refundable / non transferable. SEVEN DAYS prior to the Wedding Day we require 100% of our estimated final account. A final balance may be payable on the day of your Wedding.
Cancellation of a room and food and beverage bookings (or any part thereof) and cancellation charges will be handled as follows:
Cancellation Policy:
| Cancellation Date |
% of total price quoted payable by clients |
| Between 60 and 89 days prior to event |
25% |
| Between 30 and 59 days prior to event |
50% |
| Between 10 and 29 days prior to event |
75% |
| Less than 10 days prior to event |
100% |
Cancellations are not valid unless notice of cancellation is received in writing and cancellation date is date of receipt by the Hotel.
Minimum Numbers: Numbers must be advised to the Hotel at the time of booking. Up to SEVEN DAYS prior to the date of the Wedding, you have the option of reducing the numbers by up to a maximum of 10% without incurring any charge. Numbers can be increased, subject to agreement, up to 48 HOURS before the date of the Wedding.
Final Numbers:Final numbers must be given no later than 48 HOURS prior to your Wedding. This represents the numbers used in calculating your final account.
Final Arrangements: Confirmation of final arrangements, including Menus and all special requirements, must be confirmed to the hotel at least 21 DAYS prior to the date of your Wedding.
Accommodation: For Wedding Parties of 50 guests and over, The Bride and Groom receive complimentary accommodation in a double room, with full Irish Breakfast, subject to availability. Further accommodation can be reserved for family and guests, rates on request. Accommodation is subject to availability and we would encourage reservations to be made as soon as possible to avoid disappointment.
Room Hire:
Good Room: Room Hire £100 inc.VAT (Minimum 15 day guests)
Madrona Suite: Room Hire £200 inc.VAT (Minimum 40 day guests)
Omni Suite: Room Hire £300 inc. VAT (Minimum 60 day guests)
Malone Suite: Room Hire £400 inc. VAT (Minimum 120 day guests)
Grand Ballroom (or section of): Room Hire £500 inc. VAT (Minimum 230 day guests)
Amendments or Cancellation by the Hotel: Should the Hotel, for reasons BEYOND ITS CONTROL, need to make any amendments to your booking, we reserve the right to offer an alternative choice of facilities.
The Hotel may cancel the booking if:
(a) The booking may, in the opinion of the Hotel, prejudice the reputation of the Hotel
(b) If scheduled payments are not received by the Hotel by the agreed date.
Prices:All prices are correct at time of going to print and inclusive of VAT at the prevailing rate. All prices are confirmed for 2008/2009 – for future dates and prices please contact our Wedding Co-ordinator.
On the Day: Other events may occur on the same day, including another Wedding.
General:The Hotel reserves the right to approve any external entertainment or activities, which have been arranged and cannot accept liability for any loss on costs. The Hotel will supply all food and beverage.
The Hotel will not be liable for any failure or delay in providing facilities, service, food and beverages as a result of events outside its control.
The client shall be responsible for any damage caused to the allocated rooms or the furnishing utensils and equipment therein by an act, default or neglect of the customer, sub-contractor or guest of the client, and shall pay to the Hotel on demand the amount required to make good or remedy any such damage.
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